Sending gmail emails. How to send a letter at a given time - gmail email ... and other goodies for tea ...

Deferred sending of e-mails is now provided by the mail services Mail and Yandex, and in Gmail it is possible to configure the sending of letters on a schedule through the application for modern browsers.

This most useful feature saves time and allows you to schedule the sending of e-mail on a schedule, at a specified time. For example, you need to send an important letter tomorrow, but you know you will be traveling. In this case, you can prepare the letter and attached materials, indicate the date and time of sending, and the postal service will send the letter on schedule.

How to schedule mail to be sent in Mail

In order to schedule sending a letter in the Mail.ru service, you need to press enter your mailbox and press the button "Write a letter".

Specify the recipient, subject, text of the letter (if necessary) and add attachments.

To schedule sending, click on the clock icon in the toolbar, as shown in the screenshot, and specify the date and time of sending.

The scheduled letter will be stored in the folder before sending "Outbox"where you can cancel a shipment or change the date and time.

How to set up delayed sending of a letter in Yandex mail

Also enter the mail, prepare the letter for sending and next to the button "Send" click on the clock icon.

Set the date and time and click on the button "Send".

The letter can be found and edited in the folder "Outbox".

This is how quickly you can schedule an email to be sent on a schedule. Nothing complicated, but how to help out. Especially when you know in advance what and where to poison. At work, so much time is freed))

Delayed sending emails in Gmail

Unfortunately, users of the Gmail mail service do not have standard tools in their mailbox to schedule the sending of letters. At least at the time of this writing, this is not possible.

But there is an option to install the Boomerang for Gmail plugin, which does a great job of scheduling emails to be sent. Plus, it integrates perfectly into your Google Mail inbox.

You can download and install the plugin using the link above. And this video from the official page will show how this tool works.

I decided to continue the topic on all sorts of extensions (plugins) for browsers.

Today we will look at the possibilities of gmail email and learn how to send an email at a given time; we will also set up other useful features of the mailbox: we will study the subject of canceling a sent letter ... and much more ... the questions seem to be trivial, but not everyone knows about these buns.

Probably, I will soon transfer all my communication capabilities to the Gmail service. Ie will move to Google all my e-mail archives. ... lately I have been somehow embarrassed to use, for example, the Yandex monster, so I decided to study more closely the "soft" e / p Google, although I have been using the service for a long time.

I studied a little, a little ...

Well, let's start the concert:

Sections of the article:

sending a letter at the right time for us

Unfortunately, in the Google mail service itself, there is no way to send emails on a schedule (well, anyway, I did not find the button))! However, it is always possible to solve any problem: for example, you can set up sending letters by time with the RightInbox plugin (or service) (links under the article section).

Installing the application ... allow access to mail ... (that is, we agree with the plugin's requests during installation).

All! RightInbox is activated: this is indicated by the presence of a regulator in the form for sending a new letter (screen below) circled in brown.

In the settings for sending letters, there are options such as in the picture below:

I like manual settings for sending time: At a specific time or Customize menu, in which the required time is finely set.

The time settings are in PM and DM, but you can also specify them in the usual format, i.e., for example, 17:00, etc. and the system itself will rebuild as needed.

AM - before noon. PM - in the afternoon))

All our scheduled emails will be stored in the "drafts" section. There they are easy to edit if necessary.

addition…

If we use some other third-party services in our mail - that is, they are connected to reading the data of our email - you can always turn them off, if necessary. Including RightInbox.

Go to "My Account" ... select the extension and revoke access.

The service seems to be paid - so it is advisable to pay for the removal of certain restrictions.

And the restrictions are as follows:

In the free version of the plugin, it is possible to send as many (or only) 10 letters per month: but this is for someone like. In principle, these ten will be enough for someone. Not every letter should be "delayed"!

But if you need to adjust the set time for sending more and more often, then, I think, you should pay. Everything must be paid for! and this is logical.

So: the pleasure of fully working with the extension will cost about $ 4.9 ... per month. If you pay in bulk, then, as you might guess, the price will go down. Wholesale, for ...

Also, additional functions will be connected on a paid basis:

monitoring of clicks ("according to the data in our letter");
sending reminders and fine-tuning the scheduling of all "our" mail activity.

RightInbox for Firefox, Safari and Chrome browsers.

download for Firefox, Safari and Chrome

//www.rightinbox.com/

sndLatr extension for sending emails at scheduled times for Chrome browser

For fans of the chrome browser, there is, for example, such a layout for sending emails - SndLatr.

I will not give an example of work, because the principle is the same everywhere.

... however, in SndLatr, there is such a function "... reminders" deserves all our attention: with it we have the opportunity to notify ourselves about important messages - a kind of wake-up alarm - a reminder.

Suppose we received a certain message, and it eventually requires our attention, but not immediately, but later ... in such cases, it is more logical to delete these letters from the Inbox, and set a certain time for their reappearance.

Cleanliness and order are our everything!

Download SndLatr.

Download SndLatr

//chrome.google.com/webstore/category/extensions

Most ordinary users work with e-mail directly on the site. The functionality provided by them is quite enough for creating and receiving letters. But what if you need to send the same letter to a large number of people, you need to send a specific message at a specific time, continue to send letters without human intervention, while he is basking on the beach on vacation? In such cases, all sorts of programs and services of automatic mailing come to the rescue. They differ in functionality, paid / free, work peculiarities and many other factors, but what unites them is that they do not need a constant presence of a person to work. Mailing of letters can be carried out around the clock with different customizable intervals.

Why are mailings needed?

The opinion that the main and most effective marketing tool is the website is far from the truth. Most buyers of a product or service are not yet ready to make a purchase decision after a single visit to a web page. The reasons may be different, and not in the last place is banal forgetfulness. Customers simply don't remember seeing something that caught their attention. Some potential buyers have to be reminded of themselves repeatedly until they finally make a purchase. And the automatic email is that reminder.

Features and services

There are many programs and services for automatic mailing of correspondence, both paid and free. Their functionality is not limited to sending letters without human intervention, its capabilities are much wider:

Before mass mailing, the effectiveness of letters can be tested on a selected group of users by studying the statistics of sending and delivering these letters, the activity of clients after receiving them.
The services allow you to regularly update the list of subscribers by processing service messages about delivery errors. Thus, system resources are not wasted on useless actions to send messages to addresses that no longer exist.
Statistics on clicks on links in emails will help you assess the effectiveness of an advertising campaign.
The built-in technology for determining the location of subscribers will allow you to select letters for mailing based on geography.
The base for sending letters can be replenished in various automatic ways, for example, by scanning sites on the network.

Automatic replies to letters are also configured. This will be useful, for example, when leaving. The contributor can be informed that the letter has been received, but the answer to it will be upon return after some time. If there was a change in the email address, then it is very easy to receive the mail sent to the old address - just set up the forwarding. But how to inform everyone who writes that the old address is no longer relevant, and next time it is better to write directly to another? And automatic writing will help with this.

Such programs usually have templates of typical letters that can be easily modified to suit your needs. Thanks to all this, automatic mailing allows you to promote goods and services with minimal investment of time and money on advertising, processing and analysis of correspondence.

Send what?

The most popular letters are greetings (for example, after registering on the resource) and gratitude (for example, for a completed order or long-term cooperation with the company).

Greetings are the most readable letters. People are used to seeing them, most of them open in search of some useful or interesting information.

Thank you letters may contain information about the order, delivery method, various promotions and discounts for a regular customer. All this attracts people, and such letters, as a rule, are read or at least casually overlooked.

An automatic letter can suggest products that are related to topics that the person has purchased or was interested in. Letters will allow you to congratulate, for example, happy birthday, making an individual advantageous offer.

To deal with complex customer problems, of course, you will need specialists. But simpler questions, thanks to automatic emails, can be resolved around the clock and daily when users need them.

Among all the variety of programs and services, the Outlook program from Microsoft is well known, so the methods of creating mailings, automatic replies and forwarding certain letters to other addresses will be considered using its example.

For a large group of people, there is no need to manually add them to the mailing list every time. To do this, you can create a mailing list. On the "home" tab in the program, you must select the item "create a contact group", then specify a name for this group and add members to it. The list of participants and the name of the group, if necessary, are edited or deleted completely. One and the same contact can belong to an arbitrarily large number of user groups to whom automatic mailing will be performed. This saves a lot of time.

Automatic writing: how to do

Sometimes it is necessary to send an automatic letter at a strictly defined time, and in the absence of the sender himself at the computer. Automatic email sending Outlook allows you to do this too. You should write a regular letter, if necessary, attach the necessary files to it, specify the addressee (s) or the mailing list, and then go to the "parameters" section of the menu. Further in this section, select the item "Delayed delivery", and then - "Do not deliver until". Then all the necessary parameters are configured, including the date and time of sending the letter, the presence or absence of delivery and read notifications, etc.

After specifying all the necessary data, you should send a letter. It will be saved in the folder of sent letters, but it will actually go to the recipient only on the specified day and hour. It is important that at this time the computer is turned on, the program is running on it, and there is also an Internet connection. If these conditions were not created at the right moment, then automatic sending of letters will occur at the moment when they are finally met. This is not very convenient, but there is nothing you can do about it.

Automatically forward Outlook emails

Messages can be forwarded from the first addressee to others in two ways - forwarding and redirecting. Forwarded letters are distinguished by the presence of the abbreviation FW in the subject, and the recipient sees from which address the letter was sent initially, and from which it was later sent to him. The redirection is not noticeable to the recipient, he sees the letter as sent by the first sender.

Shipment management

You can configure either the forwarding of absolutely all letters, or create rules governing what should be forwarded and when. In this case, the forwarded letters are saved in the Inbox folder. The program analyzes the sent letter, and if it meets the conditions specified in the rules, then performs the action specified by this rule. This can be not only automatic forwarding of letters or replies to them, but also transferring them to a specific folder, i.e. sorting, deleting, etc.

To create rules for processing incoming correspondence, select the "rules" item on the main tab of the program. Further, in the menu "managing rules and notifications", algorithms for processing received letters are already directly configured.

No forwarding

Some letters cannot be forwarded - this happens when the sender has installed a protection on the correspondence sent to them, which does not allow the recipient to share this information with anyone else. This restriction is removed only by the sender, the recipient cannot do this in any way.

Also in companies, the system administrator can set his own rules that restrict or prohibit completely sending letters outside the enterprise network, and sometimes inside it. This is done to protect corporate information.

Auto-replies

If the addressee is not on the spot due to a business trip, vacation, illness, or for some other reason, automatic replies to letters can be configured. If the mail is located on a corporate one, then you can also create various responses to letters coming from other employees of the company, and to those received from outside.

To enable this function in the program menu in the "file" section, select the item "auto replies", where you need to select "send auto replies". In this section, the text of the letters itself is written, and the period during which these responses will be sent is indicated. If the user appears online before the end of this period, he will be prompted to disable the function.

For the period of validity of auto-replies, you can set the rules for processing mail, for example, for sending them to other employees of the company, who can solve the arisen questions, etc.

Detailed help is available in the program, as well as help to avoid common mistakes when working with it.

You can postpone delivery of one message or all messages by setting a rule according to which after clicking the button Send message messages will linger in the folder Outbox for a specified period.

Delayed message delivery

After pressing the button Send message the message will remain in the folder Outbox

If you later need to send your message immediately, follow the steps below.

You can delay delivery of all messages by up to two hours by creating a rule.

Open the tab File.

Select item Managing rules and alerts.

Select Team Create rule.

In the dialog box Step 1. Select a template in Group Start with an empty rule select option Applying a rule to messages I send and press the button Further.

In the list Further.

Yes

In the list Step 1. Select actions check the box delay delivery by [date] min..

In the dialog box, click the underlined word number

Select the check boxes for any required exclusions.

In the dialog box Step 1. Set a name for the rule

Check the box Enable Rule.

Click the button Done.

After pressing the button Send message Outbox for the specified time.

Delayed delivery of one message

After pressing the button Send message the message will remain in the folder Outbox before delivery time.

Note: Service click Account setup... In the tab Email in column A type

Delayed delivery of all messages

On the menu Service click Rules and alerts and press the button Create rule.

In field Step 1. Select a template in section Start with an empty rule click Check messages after sendingand then click Further.

In the list Step 1. Select selection conditions check the boxes for the options you want and click Further.

If none of the checkboxes are checked, a confirmation dialog will appear. If you press the button Yes, the created rule will be applied to all sent messages.

In the list Step 1. Select actions check the box delay delivery by [date] minutes.

In the dialog box Step 2: Edit the rule description (click the underlined value) click the underlined word number and enter the amount of time (in minutes) to delay messages before sending.

Dispatch may be delayed up to 120 minutes.

Set the required exceptions.

In the dialog box Step 1. Set a name for the rule enter a name for the created rule.